Department Events
Whether you are hosting faculty meetings, guest lectures, or a conference, you'll begin your booking process here and continue through the Department Portal. Our team is here to answer any questions and guide you as needed.
Need a Study Room?
Study rooms are available for individual or department use.
- Available in two-hour increments
- Bookable right away, availability permitting
Need Tabling Space?
Tabling Space is available for departments.
- Available in four-hour increments
- Bookable three days in advance
Need an Academic Space?
Academic spaces are reserved through the Office of the Registrar.
- For a list of classroom spaces, visit the Classroom Search website.
- For assistance, contact sched
gwu [dot] edu (sched[at]gwu[dot]edu).
Booking an Event Venue
Prepare & Review
Prepare your event logistics and review policies specific to department, faculty, and staff hosted events
Select Venue
Use the Event Venue Finder to select a venue
Request Space
Request your event venue through the Department portal below.
City View Room
Jack Morton Auditorium
Lisner Auditorium
State Room
University Student Center
Ames Hall Skyboxes
Anniversary Park
Visit the Event Resources page to access a comprehensive list of event planning tools and forms.
- Department Event Definition
A department event is a meeting, event, or series of meetings or events where the planning process is handled solely by the department, and is branded as a GW Event. Department events in the City View Room, State Room, Jack Morton Auditorium and Lisner Auditorium will have costs associated with them. Department events in other spaces may have costs associated with them, dependent upon the event needs.
- Sponsored Events
A Sponsored Event refers to any event in which a GW student organization, department, office, or unit (GW Entity) is:
- Partnering with or hosting an external group or organization
- Holding an event on behalf of an individual or external organization
- Hosting a traveling conference or exhibit
- Promoting or listing the event on a non-University website
- Where registration, ticketing, or payment is collected by the external organization
- Continuing Education, Seminars, and Lectures
These events are eligible for sponsored rental rates, provided the following criteria are met:
Sponsorship Requirements
- A GW Sponsor must be actively involved in the planning process, including preparatory meetings and/or site visits.
- The GW Sponsor must be present throughout the duration of the event, including pre- and post-event activities (e.g., deliveries, setup, and cleanup).
- All promotional materials and content must include GW branding.
- Failure to comply may result in the event being reclassified as an External Event, subject to full external rental rates.
- Sponsored events working with a non-GW organization shall deliver a certificate of insurance as proof that client has in force insurance, which shall not be less than one million dollars ($1,000,000.00) combined single limit liability. Additional information can be found on the GW Office of Risk Management webpage.
- Prior to submitting a space request, sponsored event partnerships must be reviewed and approved by the appropriate GW School, Department, or the Division for Student Affairs.
Conference Hosting and Bidding
GW Entities that bid on, bring in, or host conferences on campus in partnership with external organizations are considered Sponsored Events and will be charged sponsored rental rates.
Agreements and Financial Responsibility
- A copy of any agreement between the GW Entity and the external organization must be submitted to the appropriate event office when requesting space.
- If the non-GW organization fails to pay event-related fees, financial responsibility will fall to the GW Sponsor.
Misrepresentation and Compliance
Any misrepresentation of the event's purpose or GW affiliation may result in additional charges and suspension or restriction of future reservation privileges.
- Price List and Event Estimate
Department and student organization events in the City View Room, State Room, Jack Morton Auditorium and Lisner Auditorium will have costs associated with them. Department and student organization events in other spaces may have costs associated with them, dependent upon the event needs. To view the university price lists and estimates please log into the University Box folder. Please note only University Clients will have access to these links.
| University Student Center: | Department - USC Major Space | Department - USC Meeting Space | |
| Auditoriums: | Department - Jack Morton Auditorium | Department - Lisner Auditorium | |
| Large Meeting Spaces: | Department - City View Room | Department - State Room | |
| Other Spaces: | Department - District House Space | Department - Table / Flag Campaign Space | Department - Outdoor Space |
| MVC: | Department - MVC Major Space | Department - MVC Meeting Space | |
| Study Space: | Reserve Study Space |
- Specialty Venues: Lisner & Jack Morton Auditoriums, City View & State Rooms
Specialty Venue Capacities
Room Setup Type
Max Capacity
Theater 1400 Room Setup Type
Max Capacity
Theater 255 Capacities are for estimates only and will vary based on specific A/V, set-up and catering needs.
Room Setup Type
Max Capacity
Box 40 Classroom 50 Theater 150 U Shape 30 Banquet (8 per table) 112 Conference 24 Reception 200 Crescent (6 per table) 84 Capacities are for estimates only and will vary based on specific A/V, set-up and catering needs.
Room Setup Type
Max Capacity
Box 40 Classroom 48 Theater 132 U Shape 30 Banquet (8 per table) 96 Conference 28 Reception 150 Crescent (6 per table) 72 GW Specialty Venue reservation requests must be submitted no less than 30 days in advance.
- University Student Center Major Spaces
Room Setup Type
Max Capacity
Theater for 96 104 USC Major Space reservation requests must be submitted no less than 14 days in advance.
For more information on USC spaces visit the University Student Center website.
Room Setup Type
Max Capacity
Theater for 325 400 USC Major Space reservation requests must be submitted no less than 14 days in advance.
For more information on USC spaces visit the University Student Center website.
Room Setup Type
Max Capacity
Box 60 (3 people per table) Classroom 62 (2 per table) or 93 (3 per table) Theater 170 U Shape 45 (3 per table) Banquet 136 (8 per table or 170 (10 per table) Conference 48 (3 per table) Reception 250 Crescent 102 (6 per table) or 85 (5 per table) Fair 40 Tables USC Major Space reservation requests must be submitted no less than 14 days in advance.
For more information on USC spaces visit the University Student Center website.
Room Setup Type
Max Capacity
Box 90 Classroom 100 (2 per table) or 150 (3 per table) Theater 300 U Shape 69 (3per table) Banquet 176 (8 per table) or 220 (10 per table) Conference 66 (3 per table) Reception 450 Crescent 132 (6 per table) or 110 (5 per table) Fair 48 Tables USC Major Space reservation requests must be submitted no less than 14 days in advance.
For more information on USC spaces visit the University Student Center website.
Room Setup Type
Max Capacity
Box 57 (3 per table) or 38 (2 per table) Classroom 48 (2 per table) or 72 (3 per table) Theater 144 U Shape 48 (3 per table) or 32 (2 per table) Banquet 80 (8 per table) or 100 (10 per table) Conference 42 (3 per table) or 28 (2 per table) Reception 148 Crescent (6 per table) 60 (6 per table) USC Major Space reservation requests must be submitted no less than 14 days in advance.
For more information on USC spaces visit the University Student Center website.
- University Student Center Meeting Spaces
USC Meeting Space Capacities
Space
Setup Type
Max Capacity
5th Floor Activity Space Clear Space 18 USC 301 CLEAR SPACE with 10 chairs 95 USC 302 Theater 86 USC 307 Theater 89 USC 308 Classroom 36 USC 310 W Banquet 60 USC 311 W Theater 54 USC 400 Conference Table 6 USC 401 Conference Table 12 USC 402 Theater 27 USC 403 W Flexible: 8 rolling tables, 50 rolling spaces 50 USC 404 Theater 33 USC 405 W Banquet 50 USC 410 Free Standing Armchairs 4 USC 415 Conference Room 8 University Student Center meeting rooms have pre-set setups and reservation requests must be submitted no less than 3 days in advance.
For more information visit the University Student Center website.
Space
Room Setup Type
Max Capacity
LL 01A Empty Space with Speaker only 200 LL 01B Empty Space with Speaker only 100 LL 01C Empty Space with Speaker only 100 Presentation Space Fixed theater seating 120 University Student Center meeting rooms have pre-set setups and reservation requests must be submitted no less than 3 days in advance.
For more information visit the University Student Center website.
- Outdoor Spaces
Outdoor Space Capacities
Space
Max Capacity
Anniversary Park 300 G Street Park 125 Kogan Plaza 600 Outdoor Classroom Space 48 Potomac Square 800 Square 80 275 University Yard 2,500 GW Outdoor Space reservation requests must be submitted no less than 14 days in advance.
For more information regarding these venues, visit the Outdoor Spaces webpage.
- District House
District House Space Capacities
Space
Room Setup Type
Max Capacity
B114 Flexible: 5 tables, 36 chairs 48 B132 (Dance Studio) Dance Studio 110 B206 *evenings and weekends only Flexible: 2 tables, 12 chairs 30 District House Space reservation requests can be made right away, as long as the spaces are available.
For more information regarding District House venues, visit the District House website.
- Tabling Space
Tabling Space Capacities
Space
Room Setup Type
Max Capacity
District House B1 H Street Table 1 table, 2 chairs 2 District House B1 I Street Table 1 table, 2 chairs 2 Shenkman Tabling Space 1 table, 2 chairs 2 USC 1st Floor Lobby (Tables 1, 2, or 3) 1 table, 3 chairs 3 Tabling Row (Tables 1, 2, 3, or 4) 1 table, 2 chairs 2 Thurston Tabling Space 1 table, 2 chairs 2 Indoor and outdoor Tabling and Flag Space reservation requests must be submitted no less than 3 days in advance.
For more information visit the University Student Center website.
- Mount Vernon Campus Major Spaces
Mount Vernon Campus (MVC) Major Space Capacities
Room Setup Type
Max Capacity
Banquet 80 (10 per table) or 64 (8 per table) Box 30 Circle 40 Classroom 30 Conference 50 Empty 100 Theater 80 U-Shape 30 Room Setup Type
Max Capacity
Banquet 90 (10 per table) or 72 (8 per table) Box 40 Circle 60 Classroom 39 Conference 50 Empty 250 Theater 80 U-Shape 40 Room Setup Type
Max Capacity
Banquet 100 (10 per table) or 80 (8 per table) Box 45 Circle 60 Classroom 39 Conference 50 Empty 160 Theater 110 U-Shape 40 Space
Room Setup Type
Max Capacity
B201 - Recording Studio Recording Studio 4-10 (dependent on setup needs) Meeting Room B108 Major space, various set-up options 100 (Banquet) / 126 (Theater) Space
Max Capacity
MVC Quad 400 Mount Vernon Campus Major Space reservation requests must be submitted no less than 14 days in advance.
For more information regarding the Mount Vernon venues, visit the Mount Vernon Spaces website.
- Mount Vernon Campus Meeting Spaces
Mount Vernon Campus (MVC) Meeting Space Capacities
Space
Room Setup Type
Max Capacity
Skybox 1st Floor Lounge, soft seating 25 Skybox B1 Floor Lounge, soft seating 25 Skybox B2 Floor Lounge, soft seating 25 Space
Room Setup Type
Max Capacity
B104 Theater 25 B107 Conference (no A/V) 22 B108 Major space, various set-up options 100 (Banquet) / 126 (Theater) B110 Conference 9 B111 Classroom style setup (no A/V) 16 B204 Dance Room 25 B205 Theater style setup 24 B207 Clear Room 25 B213 Classroom (no A/V) 36 Music Rooms (A, B, C, D, E, and F) Practice Room 1 Blackbox Theater (B2 Level) Theater 150 Mount Vernon Campus meeting rooms have pre-set setups and reservation requests must be submitted no less than 3 days in advance.
For more information regarding the Mount Vernon venues, visit the Mount Vernon Spaces website.
- Study Spaces
Study / Telehealth Space Capacities
Space
Room Setup Type
Max Capacity
USC 400 Conference Table 6 USC 401 Conference Table 12 USC 410 Free Standing Armchairs 4 USC 415 2 Tables, 8 Chairs 8 USC G07 Conference Table 12 USC G08 Conference Table 12 USC G09 Conference Table 4 USC G10 Conference Table 4 USC G12 Conference Table 8 USC G14 Conference Table 4 USC G15 Conference Table 4 USC G16 Conference Table 8 University Student Center study spaces have pre-set setups and reservation requests may be submitted the same day prior to the desired time.
Space
Room Setup Type
Max Capacity
SEH 1230 Team Huddle Room 6 SEH 1240 Team Huddle Room 6 SEH 1250 Team Huddle Room 6 SEH 1260 Team Huddle Room 6 Science and Engineering Hall study spaces have pre-set setups and reservation requests may be submitted the same day prior to the desired time.
Space
Room Setup Type
Max Capacity
Ames 108 Conference Table 6 Ames 109 Conference Table 6 Ames B106 Conference Table 6 Ames B114 Conference Table 6 Ames B115 Conference Table 6 Mount Vernon Campus study spaces have pre-set setups and reservation requests may be submitted the same day prior to the desired time.