FAQ

Frequently Asked Questions

How can your event join the George Washington University’s plan to ultimately eliminate single-use plastics and have a sustainable event?

Water Filtration stations are placed throughout campus and buildings for attendees to use during events. Portable Water Bottle Refill stations are also reservable for outdoor events in Kogan Plaza, University Yard, Square 80, and Potomac Square. Wherever possible, purchase environmentally-friendly alternatives for your event, e.g., reusable or reduced event materials, and biodegradable or reusable catering serviceware, and encourage attendees to bring their own reusable water bottles.  For more information please visit the Sustainable GW website or check out the Sustainable GW Green Event Guide.

Is there event parking?

Please visit the Parking Services website for the most up to date parking information.  

What are the Student Organization event guidelines, polices and resources?

Visit the Student Life website for event planning information. 

Does your event need Liability insurance?

Review the Liability insurance policy of the Office of Risk Management website

What is GW’s Adverse Weather and Emergency Events Policy?

Please visit the Office of Ethics, Compliance and Privacy website

How to add your event to the University Calendar.

Visit the Marketing and Creative Services website to learn more about the University Calendar.  

Looking for ways to enhance your event with GW branded material?

Work with the Marketing and Creative Services team for staging and exhibit materials to elevate your event to the next level. 

Need photo coverage of an event?

Submit a photo coverage request to GW Marketing and Creative Services. 

Where are the Foggy Bottom campus accessible building entrances and routes?

The Foggy Bottom campus accessible building entrances and routes can be found on the Accessibility at GW website

Contract Tracing and COVID-19 Policy

The Event Host should maintain the best list possible of all attendees to include name, email and cell phone number on a printable/emailable form for at least 14 days after the event.  If needed, CCST will reach out to the Event Host to discuss next steps.

Visit the university's COVID-19 website for a comprehensive listing of expectations and policies. 

How do I book a Classroom?

You can reserve classrooms through Academic Scheduling. Information about reserving classrooms can be found on the Office of the Registrar’s website

Why do I need to inform GW if I have invited any prominent speakers, attendees, or press?

GW event staff coordinates these details with a variety of offices on campus, including the Office of Media Relations and the Division of Safety & Facilities. In addition, the University is closed to the press, unless prior arrangements have been made. If you have invited members of the press to campus, and if our office is unaware of that, the members of the press will be asked to leave campus. 

 

 
Students in front of colorful chalk drawings on a campus street
 
 

Find Events on the University Calendar

The University Calendar lists and details information about events at GW.  These events are submitted to the calendar by GW schools, departments and organizations on an ongoing basis. If you haven’t yet, please explore the many types of events available to the GW community.